Universitas Dian Nuswantoro (Udinus) advises students to start reorganizing files in their Google Drive accounts, with the domain @mhs.dinus.ac.id, which is a Google Account provided by Udinus. This aligns with policies from Google that limit the capacity of Google Workspace for Education to 100 TB for every institute using this service.
Google officially changed the storage policies for Google Workspace for Education. This change in policies directly impacts every single educational institution using the cloud service, including Universitas Dian Nuswantoro (Udinus). This storage service, which was previously unlimited, is now limited to 100 terabytes (TB) collectively. This aligns with what is stated in the Article Issued by Google about the Storage Service of Google Workspace for Education.
This means that the policy may impact all users of this service in the institution using this service, including faculty members, students, and alumni. This is because they have access to the same storage service. The files stored in Google Drive include Gmail, Google Photos, and documents in Google Docs, Sheets, Slides, and Forms. Ever since February 2022, the storage capacity has been reduced gradually, and now, every account with the domain @mhs.dinus.ac.id does not have unlimited storage features.
The Information Technology and Communication Bureau at Udinus, as the management of institution email, advised students to wisely utilize the storage capacity in their Google Drives, specifically only used to store files related to their studies, including assignments, PowerPoints, journals, and academic papers. As for personal files, like photos or videos, it is recommended for students to move those files to their personal Google Drives to minimize storage.
Meanwhile, for alumni who still store their files on their accounts with @mhs.dinus.ac.id, it is recommended to back up their files to other cloud storage services, like their personal Google Drive, OneDrive, or external storage. This is because, alumni accounts will not be accessible and all your files will potentially be lost on April 25, 2025.
As a solution, students can consider using other storage services, like OneDrive. Students can also subscribe to Google One if they want more storage. Students and alumni are expected to proactively respond to this change and quickly adapt to it, particularly in file management. (Humas Udinus/Penulis: Haris, Editor: Nining. Foto: Humas Udinus)
